Microsoft 365 Applications to Assist Your Work Processes
Collaboration is an important capability for your team to share, particularly with the recent upsurge in remote work. Fortunately, many of today’s solutions are designed to facilitate this critical collaboration. Personally, we at Ashton are big fans of Microsoft 365 (fka Office 365) and Microsoft Teams. Let’s review some of the tools available within Teams that can help your business support its operations.
If you’re going to work collaboratively, there needs to be some awareness surrounding the group’s schedule. This awareness will help group meetings to be scheduled appropriately and help to ensure that individual tasks are completed on time. A shared calendar will help you accomplish this goal. In addition to making it simpler to schedule out responsibilities, it will help the group to collaborate as a whole.
Cloud Storage and File Sharing
To help facilitate collaboration, having a shared place to access the resources needed to accomplish a task is essential. A cloud solution can help to accomplish this by giving your team members a shared place to store their collaborative efforts, wherever they happen to be working. This has the added benefit of making your data more consistent, turning multiple versions of a document onto one, singular up-to-date version.
Your internal company communications can be greatly benefitted by an instant messaging platform. Email is great, but it can distract your team from their tasks and quickly become disorganized over time. Instant messaging, by contrast, has a short-form nature that prevents these distractions from taking root and lends itself to simple organization. This frees your team members to share ideas, collect feedback and input, and expeditiously ask questions without creating excessive interruptions.
Lastly, we need to discuss the aspect of video conferencing and how well it works as a substitute for face-to-face communication. When group work needs to be accomplished with some level of control over the discussion, conferencing is a great option once everyone gets used to the delay.
Ashton Technology Solutions is here to assist your business with any of its necessary technology solutions, including its communication tools. Give us a call at 216 397-4080 to learn more about Microsoft 365 and Teams.