Tip of the Week: The Basics of Data Backup

Data backup and disaster recovery are two of the linchpins of any business that relies on data and IT solutions storing information. Your business needs to have a plan for when operations are interrupted due to an unforeseeable data loss event. There are a few ways that you can keep your data backups as safe and efficient as possible.

Here are some of the basic conditions that you should attempt to reach for your business’s data backups.

Ensure Quality Backup Security and Safety
It’s important to view your data backup system as more than just an elaborate insurance policy for your business’s operations. The reality of the situation is that your data is arguably the most important part of your organization, as without it, you can forget about resuming business as usual. Therefore, it’s important that you keep your data as secure as possible from both cyber and physical threats, including hackers, natural disasters, and hardware issues. Imagine that your data is safe and secure on-site, only to have it be destroyed by a flood or fire. Cloud-based backups avoid these issues by storing data online in a secure environment, away from entities that could cause it harm.

Keep a Disaster Recovery Strategy
Would your business be out of commission for a long time following a disaster scenario? Even if you have asecure off-site data backup, it means nothing if you don’t have a strategy to implement it as soon as possible. A disaster recovery strategy is of the utmost importance. By considering all of the details of a potential disaster recovery scenario, you can better prepare for situations where you’ll need to initiate it. This means that you can minimize data loss and time wasted due to downtime.

Test Your Backups Regularly
You’ll only benefit from your business’s backup and disaster recovery if it works as intended. Imagine that you experience a scenario where you need to deploy a data backup, but it’s corrupted and you can’t initiate it. This can really put a damper on your plans. You should periodically test your business’s backups to ensure that they actually work when you need them to.

Recovery Time Ojective, Recovery Point Objective
Any managed services provider can offer offsite data backups, but there are two key questions to ask them, when trying to make an 'apples to apples' comparison.  How quickly can the recover your data (the recovery time objective, or RTO) and how much data do you stand to lose (recovery point objective or "RPO")? Different backup solutions offer different RTOs and different providers backup your data at various intervals. Ask you provider how often they back your data up.  You might be surprised.  You might also be unhappy with the answer. 

Don’t wait until the last minute to prepare your business for a disaster scenario. To learn more, reach out to us at 216-397-4080.

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